Jun 12, 2017
Have you ever wondered how things works in
Marzocchi Jardine, Senior Vendor Account Manager with Microsoft
Events and Studios demystifies sourcing, procurement and purchasing
in this week’s interview. She also gives a snapshot into how
to effectively write and manage an RFP, what not to do when
responding to an RFP and how Microsoft preserves their brand at
In large organizations, Procurement and Purchasing have very
different roles. If you think of ordering products,
Purchasing is the group that is the inventory buyer.
Procurement on the other hand, is strategic within an organization
and is a resource for marketing and other areas. Therese
shares how Procurement supports stakeholders with what she calls
six pillars of procurement outlined below.
6 Ways Procurement Helps Stakeholders
- Strategic Sourcing-evaluate different
suppliers and includes them on a roster to for stakeholders to
- Help to drive RFP and RFI-develop the
questions and input them in a platform like Ariba.
- Supplier Relationship
Management- compliance with privacy, manage the MSA
process, verify that that companies are credit worthy
- Mitigate risk-work on policy compliance and
look for areas on contract that may pose a risk
- Active role in Purchasing Payment
Solutions-oversee a project is submitted for payment
- Special Programs Management- vendor sourcing
and more specialized skill set for unique projects
If you are preparing an RFP, Therese shares important tips to
“The point of the RFP is to get the
best response to the questions.”
5 Key Things to Consider When Creating an
- Pair it down to what you need to know-Think
about what you need to know to make your program successful-“do
you care how many employees they have?”
- Put together a good scope of work-provide as
much detail to the bidders as possible so they fully understand the
details of the project.
- Limit questions to 3 or 4 total.If you have a
good scope of work the number of questions should be very
short. Here is an example “Give me one or more
examples of events that you have supported and your top three
- The weight of a question is dictated by the scope of the
project. It is more about the feedback of how questions are
answered and the event details and what is needed than the actual
number assigned to a question.
- For Suppliers:Answer the question in the
question-restate where question is asked don’t reference back to
Power Tip: Do not request
Financial Statements in an RFP. Part of Procurement Supplier
Relationship is to make sure the supplier is credit worthy before
they receive an RFI or RFP.
If you are new to events, or on the procurement side of the
business-Therese has these tips everyone should know about hosting
Three Things You Need To Know About
- The good news is this is a relationship business. The bad news
it is a relationship business.
- In events, we shake hands once and hug forever more.
- “There is no bacon like show bacon”. If
you are hosting an event and find there is a satisfaction problem
with the food-increase the amount of bacon. There is a myth
that show bacon tastes better- check it out at your next event
there is usually more than one kind of bacon served at an
event-crispy, softer, hickory smoked etc.
You can find Therese
Marzocchi Jardine on LinkedIn - LinkedIn Tip-state why you
are interested in connecting don’t send a generic request.
Events-find out more about all of events both hosted by
Microsoft and where they will be at trade shows.
PCM IT Solutions and
The Sleep Revolution by Arianna Huffington
Credits: A big thank you to Christy
Haussler at Team
Podcast for amazing editing of this episode!